Privacy Notice - Online Test and Trace
The Parochial Church Council (PCC) of St Mary the Virgin, Burwell with St Etheldreda and the Holy Trinity, Reach COVID-19 Privacy Notice Online List of Clergy, Staff and Visitors to Church buildings This notice explains how information about you will be used temporarily by the Vicar and the Parochial Church Council of the parish of Burwell with Reach during the Covid-19 pandemic crisis so we can take your booking and at the same time put in place a list of clergy, staff and visitors to the church building/s, as requested by the Government in support of NHS Test and Trace. 1. Who we are The Vicar and the Parochial Church Council of the parish of Burwell with Reach are the data controllers. This means we decide how your personal data is used and why. 2. The information we collect about you and why we need it We collect your data in order to process your booking of a visit to St Mary’s Church, Burwell or St Etheldreda and the Holy Trinity Church, Reach. However, we are also collecting your data for the purpose of supporting NHS Test and Trace, as requested by the Government. Although we may have your contact details already the Covid-19 pandemic has created a unique situation and additional reasons for us to collect the name and contact telephone number of all clergy, staff and visitors who use/visit our church building/s in order to support NHS Test and Trace. This is specifically in relation to contact tracing, which is the process of identifying, assessing, and managing people who have been exposed to a disease to prevent onward transmission and the investigation of local outbreaks. In summary, Test and Trace:
This is voluntary, and you can opt out of letting us share your details with NHS Test and Trace. We will still accept your booking. 3. Lawful basis We will use your information lawfully, as explained below:
You can withdraw your consent at any time after giving your details by letting us know you no longer want us to keep or share your personal data for the purpose of Test and Trace, however, once we have given your details to Test and Trace we will no longer be able to prevent processing. To contact us, please see our contact details at 7. below. We will continue to process your booking data, unless told otherwise. 4. Sharing your data Personal data that is collected for bookings will be used only to share with NHS Test and Trace if requested. It will not be used for other purposes outside of those specified in this Privacy Notice. 5. Data Retention We will keep your name and contact details for 21 days and will dispose of it after this period. 6. Your Legal Rights
7. Complaints and queries If you have any questions about this privacy notice, including any requests to exercise your legal rights, please contact us using the details set out below. If you do not feel that your complaint has been dealt with appropriately, please contact the Parish Administrator adminstrator@stmarysburwell.org.uk. You also have the right to lodge a complaint with the Information Commissioners Office. You can contact the Information Commissioners Office on 0303 123 1113 or online: https://ico.org.uk/make-a-complaint/your-personal-information-concerns/ or https://ico.org.uk/global/contact-us/ |
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